RoxRace – Privacy Policy

Effective date: November 1, 2025
Company: Holistic People AB
Email: [email protected]
Website: https://roxrace.com

1. Overview

This Privacy Policy explains how Holistic People AB (“we”, “us”, “our”) collects, uses, and protects your personal data when you use the RoxRace platform.

We are committed to protecting your privacy and complying with the EU General Data Protection Regulation (GDPR).

2. Data We Collect

We collect only the data necessary to provide and operate the RoxRace service.

2.1 When you register or participate

• Name, email, phone number
• Date of birth, gender
• Contact and address details
• Emergency contact information
• Race selections and participation details

2.2 Automatically collected

• IP address, device information, and browser type
• Log data related to access and system security

We do not collect or store sensitive health data.

3. How We Use Your Data

We process your personal data for the following purposes:

• To manage race registrations and participation
• To provide organizers with participant data needed for event logistics
• To handle payments and confirmations
• To ensure security, detect misuse, and improve the service
• To comply with legal obligations

4. Legal Basis for Processing

Our processing is based on:

• Contract performance – to register you and manage your participation
• Legitimate interests – to ensure the platform functions effectively
• Legal obligations – for accounting and compliance requirements

5. Data Sharing

We may share your personal data with:

• Event organizers managing the races you register for
• Payment service providers (e.g., Stripe) to process registration fees
• IT and hosting providers under GDPR-compliant agreements

We never sell your personal data.

6. Data Retention

We keep your data as long as necessary to:

• fulfill our contractual obligations,
• comply with legal retention periods, or
• resolve potential disputes.

Afterward, your data is deleted or anonymized.

7. Your Rights

Under the GDPR, you have the right to:

• Access your personal data
• Correct inaccuracies
• Request deletion (“right to be forgotten”)
• Restrict or object to processing
• Data portability

To exercise your rights, contact [email protected].

8. Data Security

We use encryption (SSL/TLS), secure authentication, and strict access controls.
Only authorized personnel can access personal data, and data is stored on servers within the EU/EEA.

9. Third-Party Services

RoxRace may integrate with third-party tools such as payment gateways or analytics providers.
Each third party acts as a data processor under its own GDPR-compliant terms.

10. Children’s Privacy

RoxRace is not directed toward children under 13.
If a minor participates in a race, the registration must be made by a parent or guardian.

11. Changes to this Policy

We may update this Privacy Policy periodically.
The latest version is always available at https://roxrace.com/privacy.

12. Contact

If you have questions about this Privacy Policy or our data processing practices, contact:

Holistic People AB
Email: [email protected]
Sweden